Job Description

Job ID: 219136

Administrative Assistant – Mailroom

Job Posting Closes: January 5th, 2026

Agency Information: Topeka Correctional Facility

815 SE Rice Road

Topeka, KS 66607

About the Position

Who can apply: Anyone (External)

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday-Friday, 7:30 am to 4:00 pm

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: clerical, communication skills, detail oriented, data entry, scheduling, filing, mail, distribution, sorting, customer service

Compensation : $15.03 - $16.56/hourly

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

This position screens incoming mail, which is essential to the safety of the facility. The goal of this position is to ensure that mailroom procedures and processes are addressed in a timely fashion

Job Responsibilities may include but are not limited to the following:

• Sorts incoming resident and staff mail, which includes first class mail, electronic mail, videos, pictures, newspapers, and magazines following prescribed policy and procedures.
• Pick up mail and delivers mail to the DOC Central Office, and Central Mail.
• Researches and responds to resident communication forms. Answers complaints after investigation and provides written response to the Supervisor.
• Inspects incoming residents’ newspapers, and magazines, reviewing the contents for contraband items to ensure that contraband is not introduced into the facility.
• Records contraband items appropriately, notifying EAI for disposition if needed
• Must be capable of performing Essential physical Functions (provided upon request)

Qualifications

Minimum Qualifications:

Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.

Licenses and Certifications:

Valid Driver’s License

Pre-employment & Post-Offer Requirements:

Must have a Valid High School Diploma or Equivalent. Must be able to perform the essential functions of the position. Must take and pass drug screen, background check, and Tuberculosis (TB) test; TB Testing is provided by the facility at no cost to the employee. Must be a current United States Citizen. Must be free of misdemeanor convictions involving domestic battery as an adult unless the conviction was for a battery committed prior to July 1, 1997, and has been expunged. Must be free of felony convictions.

Recruiter Contact Information

Name : La Donna deOsio

Email : KDOC_TCF_HR@ks.gov

Phone : (785)559-5108

Mailing Address : 815 SE Rice Road, Topeka, KS 66607

See the helpful links below to assist in completing your application:

Job Search

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Apply

Frequently Asked Question

Required Documents for this Application to be Complete

Upload these on the Attachments step in your My Job Application page:

• Transcripts
• Cover Letter
• Resume
• DD214 (if you are claiming Veteran’s Preference)
• Kansas Tax Clearance Certificate

Tax Clearance Certificate Information

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Request and submit a Kansas Tax Clearance

Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at

If you need assistance with the tax clearance, please contact KDOR at (785)296-3199 or by email at kdor_specialprojects@ks.gov

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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