Job Description
Overview
Job Title: Payroll & Accounting Specialist
Experience: 2 years plus of experience in payroll and accounting functions
Location: Baton Rouge, LA
Schedule: Full-time
Classification: Exempt
Job Qualities
We are seeking a full-time Payroll & Accounting Specialist to join our team in our Baton Rouge office. This role provides essential support to the Payroll and Accounting manager by assisting with payroll processing, maintaining accounting systems, and performing routine accounting tasks. This role ensures accurate, timely, and compliant payroll operations while also performing clerical and transactional accounting duties such as accounts payable, accounts receivable, reconciliations, and data entry. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment. This role would involve interaction across the company’s departments.
Responsibilities
Payroll Support - Assist with bi-weekly payroll processing, including managing payroll entries, data entry, time sheet review, corrections, and verification of hours worked.
- Help maintain accurate employee payroll records, deductions, garnishments, and tax information.
- Issue employee reimbursement approvals, bonuses, and commission payments.
- Respond to employee payroll inquiries professionally and promptly.
- Support compliance with federal, state, and local payroll regulations.
- Assist in generating payroll reports and audits as needed.
- Coordinate onboarding payroll setup and offboarding payroll changes directly with the overhead team.
Accounting Duties - Provide support with Accounts Payable and Accounts Receivable functions, including invoice entry, vendor correspondence, payment processing, and collections follow-up.
- Assist with month-end tasks such as reconciliations, journal entries, and account reviews.
- Communicate with customers to address any past due invoices on their account and provide weekly status updates to the Accounting manager.
- Function as liaison between the company, government, client, and CPA auditors in providing required information and ensuring proper information is maintained.
- Maintain organized and accurate financial files, documentation, and digital records.
- Perform data entry, coding, and verification of financial transactions.
- Support the Accounting manager and department leadership with assigned projects and routine duties.
General Administrative & Cross-Functional Support - Maintain the confidentiality of employee and company financial information.
- Collaborate with HR, Accounting, and Operations teams to ensure accuracy and alignment of payroll and financial data.
- Work with project managers to prepare and submit detailed and accurate invoices throughout project lifecycles.
- Prepare project reports for project managers and the management team as requested.
- Participate in process improvement initiatives to streamline payroll and accounting workflow.
Requirements
- High school diploma or equivalent required; associate degree in Accounting, Business, or related field preferred.
- 2+ years of experience in payroll, accounting, or a related clerical/administrative role.
- Experience with payroll systems (e.g., Paylocity, QuickBooks) preferred.
- Basic understanding of accounting principles and payroll regulations.
- High proficiency in the Microsoft Office suite, particularly Excel; ability to learn new cloud-based software and tools; prior experience with bookkeeping software.
- Candidate must be organized, detail-oriented, and self-sufficient in record keeping, and conduct self in a professional manner.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
Benefits
- Medical, dental, and vision benefits with company contributions
- Retirement plan with matching contributions
- Paid time off, flexible paid holidays
- Long-term disability, life insurance
- Rewarding career with growth potential and opportunities
About Us
Enginuity Global LLC provides process automation services and innovative environmental and safety products to industrial facilities. We are a young company with immense growth potential. Joining our team gives you experience in top-performing industrial facilities across the US, in the fastest-growing markets in the country. We are looking for self-motivated, passionate, and hard-working professionals to grow our company.
Equal Employment Opportunity
Enginuity Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Job Tags
Full time, Work at office, Local area, Flexible hours,