Job Description
DESCRIPTION
Do you thrive in a fast-paced, goal-focused environment? Are you always looking around corners and anticipating needs? AWS Fintech is looking for an exceptionally bright, well organized and self-motivated Executive Assistant to support the head of AWS Fintech. You exhibit a strong attention to detail, and are an experienced planner with a demonstrated ability to meet tight deadlines. A high level of integrity and discretion handling confidential information, and professionalism in dealing with leaders is also important, as is the ability to be flexible and change direction seamlessly.
You are comfortable navigating ambiguity, and managing a high volume of tasks with minimal guidance or supervision. Key to the position is the ability to be organized, prioritized and on time while also serving as another "go to" for all members of this extended team. As the assistant for the head a large, matrixed organization, this person will be expected to play a leadership role, to think and plan ahead, delegate responsibilities appropriately and manage time effectively, all while maintaining a positive, service-oriented attitude.
This role requires five (5) days a week in office.
Key job responsibilities
- Manage complex calendars and scheduling with diplomacy and discretion.
- Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
- Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.).
- Schedule cost effective air/hotel/ground transportation.
- Create detailed travel itineraries both domestic and international (including smooth transitions between time zones).
- Coordinate with in-house travel agents and manage international travel process.
- Submit expense reports in a timely fashion.
- Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.
- Track and help drive completion of key deliverables and follow up on pending items to include meeting notes and action items.
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
BASIC QUALIFICATIONS
- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
Job Tags
Full time, Work at office, Flexible hours,